Research and Study abroad
Requests for mission reimbursement for research and training activities
Requests for mission reimbursement are handled by the University of Modena and Reggio Emilia as the administrative location of the National Doctorate in Religious Studies.
The first page of the mission form must be completed in all sections and sent before conducting the mission (at least one week in advance) by e-mail to: email@example.com requesting the authorization to conduct the mission by including in cc:
- your Tutor (as long as you are not assigned you will copy your curriculum coordinator(s));
- the DREST coordinator, Prof. Melloni Alberto: firstname.lastname@example.org and
- the PhD email: email@example.com.
Shortly Prof. Melloni will reply to the email to give his consent to the mission and thus to the reimbursement.
After the mission is completed, pages 2-4 of the form should be filled out and emailed to: firstname.lastname@example.org along with the scanned receipts for which you are requesting reimbursement (meal receipts, accommodation invoice, train/airplane tickets, etc. in pdf).
At page 4 of the form which is intended for notes, you should list the expenses for which you are requesting reimbursement (those scanned) and state that you are requesting reimbursement for the mission in question only from the Administration of the Dipartimento di Educazione e Scienze Umane, Viale Timavo 93, 42121 Reggio Emilia, date and sign.
For missions to Reggio Emilia, reimbursement is possible for PhD students whose Tutor pertains to a different University than Unimore.
N.B.: Reimbursement for accommodation is eligible when the receipt or invoice has a header from the accommodation facility (name, Street, Tax Identification Number, VAT number, etc.) and details of the cost of the overnight stay. Receipts from Booking and Airbnb are not enough because they only act as intermediaries; you need to contact the facility where you stayed directly to get a valid receipt or invoice. For mission travel using a car: indicate in the appropriate section of the use of your own or a third party’s vehicle on the mission assignment form which one you are using. Also specify where you are leaving from. The use of one’s own vehicle is entitled to reimbursement, but not the use of third-party vehicles. The procedure for both cases is the activation of the compulsory kasko policy, it is done at this link: https://in.unimore.it/intra/ which is The University Intranet by logging in with your Unimore institutional credentials. It is possible to activate it only after the mission assignment form has been countersigned by the Department Director so you will receive an email from email@example.com when you can proceed to activate the kasko policy.